To work with the agencies, an artist does need to apply during their normally scheduled times for reviewing portfolios.
At one of the portrait conferences several years ago I remember a panel member saying that the agencies aren't looking for a diamond in the rough, they're looking for one that is already polished and pretty much perfect, one that they can sell right away. That's still true.
With the slow economy I'm not sure how many new artists they'll be taking on this year. One of my artist friends who's doing utterly fantastic work and has many beautiful portfolio samples was rejected without explanation this year. It's difficult, and sometimes it comes down to timing.
Even though attending the Portrait Society conference may seem financially out of reach, what you learn there will repay you many times over. The organized sessions, the panel discussions and especially the mealtime and after hours networking that goes on in the hotel are all very much worthwhile. Come with a long list of questions. Bring your portfolio to the portfolio review line. You'll be glad you attended.
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