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Here's what I do, as far as getting sign-offs.
I meet with the client first to discuss what they had in mind (size, composition, estimated price, etc.) Thirty percent of the total commission price is due when I show up to do the photo shoot.
When the photos are back, I choose a few suitable ones and have the client initial the one or ones they choose. I also present them with a sketch of the composition, which I also have them initial.
I then fill out the contract with the client's final decisions regarding size and price. (It's not always possible for the client to know if they will want a three-quarter pose or a full length pose until they see the photos.) If the pose will be a full length and they only paid me a deposit on a three-quarter pose, for example, the rest of the deposit is due at that time.
Then I go and start the painting. I should probably do a color study for the client to approve before beginning the painting but I haven't done that so far.
When I present the painting, I also present an invoice for the remaining balance due.
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